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CLOSED – Hiring Collections Assistants


St. Louis County Historical Society is seeking applicants for temporary, part-time Collections Assistants at a rate of $16.30 per hour. Schedule is flexible, 20-40 hours per week.

Must be able to start immediately. Positions end no later than May 31, 2022.

Please submit your resume and cover letter to ASAP.

For complete details, see the job description below.


St. Louis County Historical Society Job Description

Position Title: Collections Assistant with Inventory Project Tasks

Reports To: Curator

Description Valid as of: January 2021

Part-Time (temporary) Salary: $16.30 per hour


This position directly assists the Curator and the Collections Manager with all aspects of acquisition, processing, restoring, and inventorying artifacts and archives. Accession Society collections through collections software (Proficio). Research background/ provenance of artifacts and archives. Document, photograph, and enter data into a centralized database.


¨ Catalogue and accession objects.

¨ Conduct artifact inventories.

¨ Accession collections using collections software (Proficio)

¨ Measure artifacts, report condition, write a brief description, record object and accession numbers for items, provide location, assign object name using nomenclature stacked authority table, initial and date record and input any information written on the object ID tag.

¨ Follow Inventory Procedures.

¨ Create a map of all areas of the 3D collection storage. Input artifacts’ locations as assigned according to the storage map.

¨ Identify accessioned and Found in Collection 3D artifacts in the collections storage areas. Inventory Found in Collection items.

¨ Flag any records with question or concerns for the Curator to address.

¨ Assign new box number for stored items.

¨ Maintain and handle collections and archival material.

¨ Research historical and demographic information, and other Society-related topics.

¨ Research the provenance of objects.

¨ Perform other related duties as assigned by the Curator.




· Basic Abilities

  • Follows directions in keeping with the policies and procedures set forth involving the preservation and curation of collections.

  • Follows Museum Standards and Best Practices.

· Self-Management

  • Follows well-defined and realistic job specific goals set by the Curator; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates professional and ethical behavior.

· Adaptability and Teamwork

  • Small non-profit employees work together. Collections Assistant will need to self-manage, and be willing to assist co-workers, as part of a two-person team, without losing focus of project duties.

· Problem Solving

  • Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

· Technical Competence

  • Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform the job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

  • Proficio, Past Perfect

  • MS Word, Excel, Adobe, etc.


While performing the duties of the job, the Collections Assistant is regularly required to stand, walk, and sit for extended periods of time. There is a moderate amount of walking and physical activity required. Use of hands to feel and manipulate items, and reach with hands and arms are needed. Employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds with staff assistance.


Education Requirement: Bachelor’s Degree in Archaeology, Anthropology, Art, Art History, History, Library Science, or Museum Studies.

Experience Requirement: Six months - one year in a museum, archival, or library setting performing the basic functions of this position.

Experience Preferred: One - three years in a museum, archival, or library setting performing the basic functions of this position.

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